Unit
#20 and HOA#1 Documents
     
AMENDED AND RESTATED BYLAWS OF
SaddleBrooke Villas Association No. 20, Inc.
April 2007 Edition
Incorporating Prior Amendments
ARTICLE I
Identity
Section 1. Declaration. The Bylaws adopted by the SaddleBrooke
Villas Association No. 20, Inc. on December 29, 1995, be and are hereby amended
and restated in their entirety to read as follows and shall govern the operation
of SaddleBrooke Villas Association No. 20, Inc. the ("Corporation"), an Arizona
nonprofit corporation upon adoption hereof by the Board of Directors of the
Corporation.
Section 2. Terms. Terms used but not defined herein which are
defined in the Amended Declaration of Covenants, Conditions, and Restrictions
for SaddleBrooke Unit 20 which was recorded on November 13, 2001 in the Official
Records of Pinal County, Arizona, as Document No. 2001-052015 (the "Amended
Declaration") and shall have the same meanings as in the said Villas Amended
Declaration.
Section 3. Principal Office. The principal office of the
corporation shall be located in Pinal County, Arizona.
Section 4. Seal. The Board of Directors may obtain a seal for the
Corporation which shall bear the name of the Corporation, the word "Arizona",
the word "non-profit", the year of incorporation, and such other matters as the
Board of Directors may elect.
ARTICLE II
Membership
Section 1. Members. Membership in the Corporation shall be as
provided in the Villas Amended Declaration.
Section 2. Meetings. Meetings of Members of the Corporation
("Members") shall be held at the principal place of business of the Corporation
or at such other convenient place as may be designated by the Villas Board.
Annual meetings of the Members shall be held on the third Monday in February in
each year, as specified by the Villas Board. Special meetings of the Members may
be called by the President of the Corporation, or by a majority vote of the
Villas Board, or by Members having at least twenty-five percent (25%) of the
votes entitled to be cast at such meeting. The notice of any special meeting
shall state the time and place of such meeting and the purpose thereof. No
business shall be transacted at a special meeting, except as stated in the
notice.
Section 3. Voting. The voting rights of the Members shall be as
provided in the Villas Amended Declaration and the Villas Articles. Votes may be
taken in person or by absentee ballots. Votes taken by absentee ballot shall
comply with the following provisions:
The absentee ballot shall set forth each proposed action.
The absentee ballot shall provide an opportunity to vote for or
against each proposed action.
The absentee ballot is valid for only one specified election or
meeting of the members and expires automatically after the completion of
the election or meeting.
The absentee ballot specifies the time and date by which the ballot
must be delivered to the Board of Directors in order to be counted,
which shall be at least seven days after the date that the Board
delivers the unvoted absentee ballot to the Member.
The absentee ballot does not authorize another person to cast votes
on behalf of the Member.
Votes cast by absentee ballot or other form of delivery are valid for the
purpose of establishing a quorum.
Section 4. Notice. Not less than 10 nor more than 50 days prior to
a meeting, notice of all meetings of the Members stating the time, the place,
and the objects for which the meeting is called shall be given by an officer of
the Corporation, any member may waive notice of the meeting. Such notice shall
be given by publishing the same in any newspaper of general circulation within
the Property or Pinal County, or shall be mailed to each member entitled to vote
at such meeting. Notice of meetings may be waived before, during, or after the
meeting.
Section 5. Quorum. A quorum of Members for any meeting shall be
constituted by Members represented in person or by absentee ballot and holding
twenty-five (25) percent of the votes entitled to be cast at the meeting. Unless
the vote of a greater number is required by these Bylaws, the Villas Articles or
Arizona law, the affirmative vote of a majority of the votes represented at a
meeting and entitled to vote shall be binding as the act of the Members.
Section 6. Adjourned Meetings. If any meeting of Members cannot be
organized because a quorum has not attended, the Members who are present may
adjourn the meeting to a time not more than seven (7) days from the time the
original meeting was called.
Section 7. Order of Business. The order of business at all
meetings of the Members shall be as follows:
Reading and approval of Minutes of preceding meeting.
Reports of officers.
Reports of committees.
Elections.
General Business.
Adjournment.
Section 8. Open Meetings. All meetings of the Members, and Villas
Board, are open to all Members, or any person designated by a Member in writing
as the Member’s representative, and all Members or designated representatives so
desiring shall be permitted to attend and speak at an appropriate time during
the deliberations and proceedings. The Board may place reasonable time
restrictions on those persons speaking during the meeting but shall permit a
Member or designated representative to speak before the Board takes formal
action on an item under discussion in addition to any other opportunities to
speak. The Board shall provide for a reasonable number of persons to speak on
each side of an issue. Any portion of a meeting may be closed only if that
closed portion of the meeting is limited to consideration of one or more of the
following:
Legal advice from an attorney for the Board or Association. On final
resolution of any matter for which the Board received legal advice or
that concerned pending or contemplated litigation, the Board may
disclose information about that matter in an open meeting except for
matters that are required to remain confidential by the terms of a
settlement agreement or judgment.
Pending or contemplated litigation.
Personal, health, or financial information about an individual Member
of the Association, an individual employee of the Association, or an
individual employee of a contractor for the Association, including
records of the Association directly related to the personal, health, or
financial information about an individual Member of the Association, an
individual employee of the Association, or an individual employee of a
contractor for the Association.
Matters relating to the job performance of, compensation of, health
records of, or specific complaints against an individual employee of the
Association or an individual employee of a contractor of the Association
who works under the direction of the Association.
ARTICLE III
Board of Directors
Section 1. Number and Qualification. The business, property, and
affairs of the Corporation shall be managed, controlled, and conducted by a
Board of Directors (the "Villas Board"). The Villas Board shall consist of the
number of Members indicated in the Villas Articles. The number of Directors may
be altered from time to time by resolution or a majority vote of the Villas
Board, or of members of the Corporation at any regular or special meeting called
for such purpose, but only within the limits prescribed by the Articles. In the
event of any increase in the number of directors in advance of the annual
meeting, each additional director shall be elected by the then Villas Board and
hold office until his successor is elected and shall qualify.
Section 2. Powers and Duties. The Villas Board shall have the
powers and duties necessary for the administration of the affairs of the
Corporation, and may do all such acts and things as are not by law or otherwise
directed to be exercised and done by the Members. The powers of the Villas Board
shall include, but not be limited to, all of the rights and duties of the Villas
Board as set forth elsewhere in these Bylaws, the Villas Articles, the Villas
Amended Declaration, and any Villas Declaration (as defined in the Villas
Articles) and shall also include the power to promulgate such rules and
regulations pertaining to the rights and duties of Members of the Corporation,
and all other matters, as may be deemed proper and which are consistent with the
foregoing. The Villas Board may delegate to one or more committees thereof, and
to other persons, such duties and powers, all as appears to the Villas Board to
be in the best interests of the Corporation and to the extent permitted by law.
Section 3. Election and Term of Office. The election and term of
office of the directors shall be as provided in the Villas Articles. Prior to
assuming office each Director shall take, and shall sign a written copy of, the
following Oath: I, (insert name of Director), do solemnly swear (or affirm) that
I will faithfully discharge the duties of the office of Member of the Board of
Directors of SaddleBrooke Villas Association No. 20, Inc. and will support and
adhere to the requirements in effect of the Amended and Restated Covenants
Conditions and Restrictions, Amended and Restated Articles of Incorporation, and
the Amended and Restated ByLaws, and all other governing documents of that
Association in effect.
Section 4. Vacancies. Vacancies on the Villas Board caused by any
reason shall be filled by vote of the majority of the remaining directors even
though less than a quorum, or by the remaining director if there is only one,
and each person so elected shall be a director until his successor is duly
elected by the members of the Corporation and shall qualify.
Section 5. Compensation. No compensation shall be paid to
directors for their services as directors. No remuneration shall be paid to a
director for services performed by him for the corporation in any other
capacity, unless a resolution authorizing such remuneration shall have been
unanimously adopted by the Villas Board before the services undertaken.
Directors and officers, however, may be reimbursed for any actual expenses
incurred in connection with their duties as such officers or directors.
Section 6. Regular Meetings. Regular meetings of the Villas Board
may be held at such time and place as shall be determined, from time to time, by
a majority of the Directors. Notice of regular meetings of the Villas Board
shall be given to each director, personally or by mail, telephone or telegraph,
at least three days prior to the day named for the meeting.
Section 7. Special Meetings. Special meetings of the Villas Board
may be called by the President or Secretary on three days notice to each
director, given personally by mail, telephone or telegraph, which shall state
the time, place and purpose of the meeting. Upon the request of at least two of
the directors, special meetings of the Villas Board shall be called by the
President or Secretary in like manner or on like notice.
Section 8. Waiver of Notice. Before, at or after any meeting of
the Villas Board, any director may, in writing, waive notice of such meeting,
and such waiver shall be deemed equivalent to the giving of such notice.
Attendance by a director at any meeting of the Villas Board shall be deemed to
be a waiver of notice by him of the time or place thereof. If all the directors
are present at any meetings of the Villas Board, no notice shall be required,
and any business may be transacted at such meeting.
Section 9. Quorum. A majority of the Villas Board shall constitute
a quorum for the transaction of business, but if at any meeting of the
Board there is less than a quorum present, a majority of those present may
adjourn the meeting from time to time. A director may attend a meeting of the
Villas Board telephonically, and be considered present, so long as the director
can hear all the proceedings and be heard by everyone in the room. Every
act or decision done or made by a
majority of the directors at a duly held meeting, at which a quorum is present
shall be regarded as the act of the Villas Board unless the Villas Articles,
Bylaws, Amended Declaration or any Additional Declaration
otherwise specifically requires the affirmative vote of a different number of
directors on a specific matter.
Section 10. Adjournments. The Villas Board may adjourn any meeting
from day to day or for such other time as may be prudent or necessary in the
interests of the Corporation, provided that no meeting may be adjourned for a
period longer than 30 days.
Section 11. Action Taken Without a Meeting. The directors shall
have the right to take any action in the absence of a meeting which they could
take at a meeting by obtaining written approval of all the directors. Any
actions approved shall have the same effect as though taken at a meeting of the
Villas Board.
Section 12. Fidelity Bonds. The Villas Board may require, in its
discretion, and shall require if and to the extent required by the Villas
Amended Declaration or any Additional Declaration, that all officers and
employees of the Corporation handling or responsible for the Corporation’s funds
shall furnish fidelity bonds. In the event such bonds are required upon
determination of the Villas Board, the premiums therefor shall be paid by the
Corporation.
Section 13. Committees. The Villas Board may by resolution appoint
committees of the Villas Board, which committees shall have the powers and
authority designated in the resolution or resolutions establishing them.
ARTICLE IV
Officers
Section 1. Designation. The principal officers of the Corporation
shall be a President, one or more Vice Presidents, a Secretary, and a Treasurer,
all of whom shall be elected by the Villas Board. The directors may appoint an
Assistant Secretary and an Assistant Treasurer, and such other officers as in
their judgment may be necessary. Only a director may hold the office of
President. Any one person may hold two or more offices at the same time, except
that no one person shall simultaneously hold the office of President and
Secretary.
Section 2. Election of Officers. The officers of the Corporation
shall be elected from time to time by the Villas Board.
Section 3. Removal of Officers. Upon an affirmative vote of a
majority of the members of the Villas Board, any officer may be removed, either
with or without cause, and his successor elected.
Section 4. Resignation of Officers. Any officers may resign at any
time by giving written notice to the Villas Board, the President or the
Secretary. Such resignation shall take effect on the date of receipt of such
notice or at any later time specified therein, and unless otherwise specified
therein, the acceptance of such resignation shall not be necessary to make it
effective.
Section 5. Vacancies. A vacancy in any office may be filled by
vote of a majority of the Villas Board. The officer elected to such vacancy
shall serve for the remainder of the term of the officer he replaces.
Section 6. President. The President shall be the chief executive
officer of the Corporation. He shall preside at all meetings of the Members of
the Corporation and of the Villas Board. He shall have all of the general powers
and duties which are normally vested in the office of the President of a
Corporation, including, but not limited to, the power to appoint committees from
among the Members of the Corporation from time to time as he may in his
discretion decide is appropriate to assist in the conduct of affairs of the
Corporation.
Section 7. Vice President. The Vice President (or the most senior
Vice President, if there shall be more than one) shall take the place of the
President and perform his duties whenever the President shall be absent, unable
to act or refuses to act. If neither the President nor a Vice President is able
to act, the Board of Directors shall appoint some other member of the Villas
Board to do so on an interim basis. A Vice President shall also perform such
other duties as shall from time to time be imposed upon him by the Villas Board.
Section 8. Secretary. The Secretary shall keep the minutes of the
meetings of the Board of Directors and the minutes of all meetings of the
Members of the Corporation; he shall have custody of the seal of the
Corporation; he shall have charge of the membership books and such other books
and papers as the Villas Board may direct; and he shall, in general, perform all
duties incident to the office of Secretary.
Section 9. Treasurer. The Treasurer shall have the responsibility
for the Corporation’s funds and securities and shall be responsible for keeping
full and accurate accounts of all receipts and disbursements in books belonging
to the corporation. He shall be responsible for the deposit of all moneys and
other valuable effects in the name, and to the credit, of the Corporation in
such depositories as may from time to time be designated by the Villas Board.
ARTICLE V
Elections
Section 1. Election and Election Committee. The Annual Election of
Directors shall be held on the last Friday of December of each year. For these
elections, the Villas Board shall appoint an Election Committee Chairperson and
an Election Committee at least ninety (90) days prior to the election date. The
Election Committee will consist of not less than three (3) members of the Villas
Association, of which no more than one (1) may be a member of the Villas Board.
No Member shall be permitted to serve on the Election Committee who is thirty
(30) days or more in default in payment of any homeowner dues or assessments due
the Association. At the November meeting of the Villas Board, the Election
Committee shall submit a list of candidates for all offices to be filled.
Section 2. Nominations. In addition to those candidates identified
by the Election Committee, ten (10) or more Members in good standing may
nominate other candidates and file such nominations over their signatures with
the Election Committee no later than October 30. The names of all those
nominated shall be printed alphabetically on one ballot.
Section 3. Voting. No Member thirty (30) days or more in default
of the payment of any Association homeowner dues or assessments shall be
permitted to vote at any election. Cumulative voting is not permitted.
Section 4. Election Procedure. The Election Committee will conduct
all facets of the election in accordance with The "Election Procedure"
established by the Villas Board. Any Member may be present as an observer at the
tabulation of votes. Following the tabulation, all ballots will be sealed and
stored for a period of thirty (30) days from the date of tabulation. Any protest
of the accounting of votes must be filed within thirty (30) days from the date
of tabulation. In case of dispute, the ballots will be retained as long as
necessary.
In the event that at the close of the nomination period there are no more
candidates for election than there are board positions to be filled, after
certification of the candidates by the Board, the Board shall declare the
certified candidates to be duly elected, and ballots shall not be sent to
Members, and no further action shall be taken by the Election Committee, with
respect to that election
In the event that at the close of the nomination period there are fewer
candidates than there are Board positions to be filled, the Board shall declare
the nominees to be duly elected and shall have the right to consider the
unfilled seats as vacancies, to be filled by appointment.
Section 5. Removal of Board Member. Any Member of the Villas Board
may be removed, with or without cause, by a majority vote of Members entitled to
vote and voting on the matter at a meeting of the Members, called pursuant to
Article II of these Bylaws, at which a quorum is present. For purposes of
calling for removal of a Board Member, the following must apply:
On receipt of a petition that calls for removal of a Member of the
Board that is signed by the number of persons who are entitled to cast
at least twenty-five per cent of the votes in the Association, the Board
shall call and provide written notice of a special meeting of the
Association.
The special meeting shall be called, noticed, and held within thirty
days after receipt of the petition.
For purposes of a special meeting called pursuant to this subsection,
a quorum is present if the number of Owners to whom at least twenty per
cent of the votes are allocated is present at the meeting in person, or
by absentee ballot.
If a civil action is filed regarding the removal of a Board Member,
the prevailing party in the civil action shall be awarded its reasonable
attorney fees and costs.
The Board shall retain all documents and other records relating to
the proposed removal of the Member of the Board for at least one year
after the date of the special meeting and shall permit Members to
inspect those documents and records.
A petition that calls for removal of the same Board Member shall not
be submitted more than once during each term of office for that Member.
ARTICLE VI
Miscellaneous
Section 1. Books and Accounts. The Board, at all times, shall
keep, or cause to be kept by the Treasurer, true and correct records of account
in accordance with generally accepted accounting principles.
All financial and other records of the Association shall be made reasonably
available for examination by any Member or any person designated by the Member
in writing as the Member’s representative. The Association shall not charge a
Member or any person designated by the Member in writing for making material
available for review. The Association shall have ten business days to fulfill a
request for examination. On request for purchase of copies of records by any
Member or person designated by the Member in writing as the Member’s designated
representative, the Association shall have ten business days to provide copies
of the requested records. An Association may charge a fee for making copies of
not more than fifteen cents per page.
Books and records kept by or on behalf of the Association and the Board may
be withheld from disclosure to the extent that the portion withheld relates to
any of the following:
Privileged communication between an attorney for the Association and
the Association.
Pending litigation.
Meeting Minutes or other records of a session of a Board Meeting that
is not required to be open to all Members.
Personal, health, or financial records of an individual Member of the
Association, an individual employee of the Association, or an individual
employee of a contractor for the Association, including records of the
Association directly related to the personal, health, or financial
information about an individual Member of the Association, an individual
employee of the Association, or an individual employee of a contractor
for the Association.
Records relating to the job performance of, compensation of, health
records of or specific complaints against an individual employee of the
Association or an individual employee of a contractor who works under
the direction of the Association.
Section 2. Execution of Corporate Documents. With the prior
authorization of the Villas Board, all notes, checks, and contracts or other
obligations shall be executed on behalf of the Corporation by such officer or
officers of the Corporation as said Villas Board shall designate.
Section 3. Fiscal Year. The fiscal year of the Corporation shall
be the Calendar Year, or such period as the Villas Board may deem appropriate.
Section 4. Conflict in Documents. In the case of any conflict
between the Villas Articles and these Bylaws, the Villas Articles shall control.
In the case of a conflict between these Bylaws and the Villas Amended
Declaration, or between the Villas Articles or the Villas Amended Declarations,
the Villas Amended Declarations shall govern and control.
ARTICLE VII
Amendment of the Bylaws
These Bylaws may be amended by the affirmative vote of a majority of the
Villas Board. These Bylaws may not be amended insofar as such amendment would be
inconsistent with the Villas Amended Declaration, any Additional Declaration or
the Villas Articles.
ARTICLE VIII
Certificate of Adoption
The undersigned secretary does hereby certify that the foregoing Bylaws were
adopted by the Board of Directors of SaddleBrooke Villas Association No. 20,
Inc. at a regular meeting of the said Board held on April 19, 2007.
______________________
Secretary
______________________
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