APPROVED MINUTES OF VILLA BOARD MEETING

NOVEMBER 19, 2009

After a "Meet the Candidates" session,  President George Nersesian called the Board Meeting to order at 9:22 A.M. He established that we had a quorum. Board Members attending were Gary Kling, Melanie Neilson, George Nersesian and Esther Peabody. Owners attending were Doris Kling, Bob Kaucher, Bob Fox, Jack Neilson, Liz and Dal Foreman, John Lytle, Marvin Wycoff, Ron Tuxbury and Paul Butler. Gary Kling made a motion to approve the minutes of the last Board Meeting, Melanie Neilson seconded the motion. Motion Passed.

Since Jim Daily was not in attendance President Nersesian reported that HOA #1 Board election would be on November 24. He stated that bids would soon be received for re-habbing the Activity Center. Discussion of the enlarging of the Fitness Center followed. It was established that there was liability if someone was not supervising the Center and that the Safety Committee of HOA#1 was looking into this problem.

Treasurers Report: Ron Tuxbury reported that HOA #1 is now caught up with our financials. He reported that The Villas are still operating under budget. A more complete report will be made next month when Mike Hatmaker is here.

COMMITTEE REPORTS:

Landscaping: Doris Kling reported that Paul Butler met with the committee and discussed his concerns with the irrigation problems that had occurred. It was explained to him the cause and solutions of these problems. Although the Villas' Board had requested a meeting with Marco Rubio and Bill McPheron a date had not yet been established. Discussion of this produced a tentative date of Dec. 7^th at 3:00 P.M.  Doris asked the Board to vote to accept the Maintenance Contract with Landscapes R Us and also approve the purchase, delivery and placement of 10 tons of Rock for $1,000. She also presented the budget of the Landscape Committee for next year.

Maintenance: Ron Tuxbury reported that nothing much happened the past month. Budget for next year will include the painting of the north wall as HOA#1 will be painting their side at this time. It is  hoped we can use the same painter and that both sides of the north wall that are sprayed by the golf course sprinklers will be seal coated. Since HOA#1 does not seal coat its side of the wall, the Villas will be responsible for paying for the seal coating on both sides of the wall .   Seal coating will be applied to only the sections that receive water damage from golf course sprinklers.   HOA#1 will repair the S. wall that was damaged. Melanie asked about replacing the spacers in the sidewalks and driveways that are a trip hazard.  As Maintenance Committee Chair, Bob Sharp will be asked to investigate this problem while he is residence this winter.

Termites: Liz Foreman reported that we are still monitoring 14 Units for ants but that they are less active as the weather cools. George Nersesian had asked her to contact Jim Cloer about the holes some animals are making. He suggested that we fill the holes and monitor them daily for activity. Bob Gilmour, Jack Neilson, Ken Vaughn and Frank Witkowski have been doing this job. If we continue to have some activity Jim and his volunteers will try to trap and relocate our "diggers". There has been no Termite activity this month.

Unit Rep: None

Doc/Rules: Dal reported Bob Kaucher is doing some research on some of the Rules

Social: Melanie reported that a Pizza Party is being planned by Connie for February 17. If we can get at least 7 people to sign up for a Defibrillator Class Melanie will arrange a class session just for Villa Residents during the day time. Noreen is planning a Welcome Back Party for January 30. Wednesday Happy Hours will begin at 4:30 P.M. on Wednesday, December 9 in the Agave Lounge.

Neighborhood Watch: A reminder to Owners to consider having  their Heating and A/C units, washing machine and toilet hoses, and water heaters checked annually for leaks.  As mentioned in previous minutes several Villa owners have had to replace their water heaters due to hot steaming water coming out of the overflow pipes, replace leaking washing machine hoses/faucets and toilet hoses, and two have replaced Heating/AC units.

ACTION ITEMS

Conference Items: None

Comments: Liz proposed to change Work Session of Board to Wednesday at 10:00 A.M.

George reminded everyone to stay involved with what is going on in HOA #1.

The Villas' web site has been update.  Address of Web Site: http:wbhsi.net/~villas 20/Index.htm.

Secretary: Esther E. Peabody

APPROVED MINUTES OF VILLAS BOARD OF DIRECTORS

OCTOBER 15, 2009

President George Nersesian called the meeting to order at l0:06 A.M. A quorem was established with George Nersesian, Gary Kling, Esther Peabody and Bob Sharp who attended by telephone. Residents attending were Liz and Dal Foreman, Paul Butler and Doris Kling. Also attending briefly were Jim Daily, Board liaison, Jim Brett, HOA@1 Board member and Scott Devereau, HOA #1 Manager. Gary Kling made a motion to accept the minutes of the last meeting, seconded by Esther Peabody. Motion passed. Since our Board guests had to attend another meeting Jim Daily gave his report. He said the main topic of the Board was the upcoming budget. One of the main budget items was the $575 thousand dollar estimate for the enlargement of the Fitness Center. The other main topic is the election of 3 new Board Members. There are 5 candidates for the three vacancies. Daily said that Candidates night would be on October 19^th at 7:00 P.M. at Desert View Theater. The other main action of the Board was the purchase of a new truck for patrol for $26.000. Scott Devereau said that the Budget will be approved at the November meeting. Also golf fees will also be approved in November. There will be  an 8 % increase in Service fees.   Scott also stated there will be a re-organization of the fiscal staff. Home Sales have been less than budget and interest income has been zilch. George asked Scott when can we expect to receive the Financial Reports and Scott said that he hoped to have them by the end of this month.

Presidents Report: None

Treasurers Report: Mike Hatmaker sent a statement of revenue and expenses that was handed out to Board Members. Since Ron was not in attendance there was no additional report.

Committee Reports:

Landscaping: Doris Kling, chairman, reported some pyrocantha and juniper bushes have been removed and replaced by boulders and lantana plants. Other plants have been planted to replace those that have died. Weed killer was applied to the western section. The contract with Landscapes R Us has been raised to $1,773 per month for the coming year, which is less than originally stated by Josh. The Landscape committee will meet October 16^th to discuss the budget for the coming year. There was a group of un-leashed dogs at the east end of the Villas on Wednesday night chasing ground squirrels and pack rats. The bushes need to be raised off the ground to deter the squirrels and pack rats. Paul Butler, resident proposed a plan to have the irrigation system inspected by Mario Rubio and have him write the specifications we require to maintain our system. Paul consented to attend the Landscape Committee meeting and present his plan to them.

Maintenance: None

Termites: Liz Foreman, chairman reported the infest of pack rats and ground squirrels. Poison has been put into traps but this needs to be checked weekly. She said we are controlling the ants. Traps have been placed in several of the Villas and 12 Villas are on watch for ants. If they are here on a regular day they will spray your place for free. If you call them specially it will cost you $40.00. The Rauzi termite problem has been taken care of.

Unit Rep::No

Documents: NO

Social: No

Neighborhood Watch: Just to report anything strange to 911 first, then call Security.

Election: Dal Foreman, chairman reported that the committee has been diligently trying to get residents to run for the Board. As yet they have no commitment from anyone. George and Melanie’s terms expire. October 20 is the deadline. The notice of election has been sent out to all residents.

No Action Items:

Conference Items:

Old Business: All Committee Heads are alerted that the Budget has to be done in November. Gary questioned John Lytle’s roof problem. It was said the other Monaco that had this problem had to have it repaired and pay for the work herself.

New Business: Liz reported that if you rent or have someone occupying your unit Villa forms must be filled out along with HOA@1 rental forms. Liz has sent these form to several of the rental agents. The proposal of a stop sign on the entrance to the Villas was discussed. It is unlikely that HOA #1 would allow another stop sign so close the one that is already there. Liz also brought up the fact we need more people to take on responsibility of running the Villas. Some of the changes we may have to make will be discussed at the work session on Nov. 10. Gary asked about the choosing of the colors to pain the villas. George said he was more concerned on getting the fee established. The maintenance committee needs to look at this situation.

Gary Kling made the motion to adjourn, seconded by Esther Peabody.

APPROVED MINUTES OF VILLAS BOARD MEETING

SEPTEMBER 17, 2009

President George Nersesian called the meeting to order at 9:59 and stated that there was a quorum. Those members present were George Nersesian, Gary Kling, Melanie Neilson and Esther Peabody. Residents present were Doris Bickel, Bob Kaucher, Chris Costello, Jack Neilson and Doris Kling and Ron Tuxbury.

Jim Daily, Board Liaison delivered his remarks, as he had to leave early. He said that the SaddleBrooke golf course would be closed starting May 17^th and would not re-open until October. He also said that there were 5 candidates for the HOA #1 Board of Directors and that the "meet the candidates night would be on October 19^th. He said that the HOA #1 Board had approved to upgrade and expand the fire and security system all areas except the Activity Center and Fitness Center. These will be done when they are remodeled.   Other HOA #1 actions included:  hiring consultants to analyze the golf courses irrigations systems, hire an architect to design plans regarding the possible Fitness Center Expansion;  approved purchase of a fertilizer mixing tank for the golf courses.  He said that the Board had hired a new comptroller by the name of Linda McCallister and had also hired a communications coordinator.

Gary Kling made a motion to approve the Minutes of the May Board Meeting, seconded by Melanie Neilson. Motion passesd

President Nersesian reported that a petition to renew the insurance for the Villas was passed without meeting as it was due before the meeting took place. He also reported that Jess McCabe passed away during the summer. So far her unit is not for sale.

Ron Tuxbury gave the Treasurer’s Report. Mike Hatmaker had sent reports to be given to the directors. The Insurance last year was $9,700. He had received a lesser bid from another company so he went to the current company and told them this and they lowered their bid to $8,544. Since this was close to what the other low bid was he accepted it as we have been very satisfied with their performance. There was much discussion over Mike’s current report. We are $4,325 under budget at the present time.

Committee Reports:

Landscaping: Doris Kling said that the months of May, June and July were mostly clean-up. There were two major water leaks. Marv Wycoff has volunteered to take over the water control job. We now have a new supervisor for our landscaping crew. We had to pay $260 extra to have debris removed. Some new plants have been planted on our properties. A few plants put in last spring didn’t survive and have been replaced. Some more medium sized rocks will be added when they become available.

Maintenance: Ron Tuxbury reported that stem wall cracks and golf ball dings had been taken care of. John Lydll has a roof problem with water flooding the entrance when it rains. It seems to be a construction flaw. Some discussion concerning the $15.00 painting fee from HOA #1 was pondered. President Nersesian said that he would discuss this with the HOA #1 Board.

Termites: Dal Foreman gave Liz’s report. 10 units have been treated for pests. Villas 9, 10, 14 19 were treated inside for ants and are continued to be monitored as is lot 29. Termite activity was found on lots 5, 6 and 9.

Unit Rep: None

Doc and Rules: None

Social: Nothing now. Will have welcome back after the 1^st of the year.

Neighborhood Watch: Email has gone out to owners to refrain from leaving keys and garage openers in their cars and golf carts when they are not locked in garages.

Action Items: A motion by Melanie Neilson to move the 2009 date for counting the ballots to Monday, December 28^th. Seconded by Gary Kling. Motion passed.

A motion for have Unit 20 "meet the candidates" at 9:00 November 19^th, before the regular meeting of the Board was made by Esther Peabody, Seconded by Gary Kling. Motion passed.

Old Business: None

New Business: Ron Tuxbury said that all Committee Chairmen should get their Budget material in to him by the end of October.

Comments from Audience: Gary Kling remarked that the Owens driveway that had been repaired was in bad condition.

President Nersesian said that the next Board Work Session would be October 6 and the next Board Meeting on October 15.

Melanie Neilson made a motion to adjourn, seconded by Gary Kling. Passed

Minutes of Board Meeting May 21, 2009

President George Nersesian stated there was a quorum with three Board Members present and one on the phone. Those in attendance were George Nersesian, Esther Peabody, Melanie Neilson and Bob Sharp on the phone. Owners were Jack Neilson, Bob Kaucher, Doris Bickel, Liz and Dal Foreman and Ron Tuxbury on the phone. The meeting was called to order at 10: 03. Melanie Neilson made a motion to approve the minutes of the April meeting, seconded by Esther Peabody. Motion passed.

Report from HOA #1 Board Liaison, Jim Dailey. Jim reported the damage done to the Activity Center due to a sewer back up. There was a plug in the system. There was considerable damage done to tile in the rest rooms and carpet and other floors. They have a $10,000 deductible insurance policy on the building. No decision has been made as to what to do with the building at the present time. It will be closed for at least a month. The Fitness Center is again for remodeling. If anything is done then the Center will be closed for nine months. The third item he discussed were the Greens of the golf couses. He stated that the grass is at least 20 years old. All three 9’s need to be done. To do the greens and fairways it will cost $300,000 for each nine. If they re-do the bunkers etc. it will be $600,00 per nine. If they decide to do this SaddleBrooke will be first and would be closed from May to November. After discussion of the pros and cons of doing this Jim stated that we should all become involved and attend Board Meetings and make our complaints known there.

President’s Report: George reported that after the last Board Meeting there was Action Without A Meeting where all Board Members signed a paper for the repair of the two roofs that were damaged. He also suggested that we attend the coffee with Scott Devereaux on Friday morning at 10:00 A.M. and give him our input on these issues. George also reported that Frank Taylor, a former Villa resident, had passed away. He also stated that he was disappointed at the lack of response in answering the questionnaire that was sent to Villa residents. There was less than a 25% response.

Treasurer’s Report: George read the report from Ron Tuxbury. The Operating Fund balance as of April 30, 2009 was $127,681. The only expense activity that was significantly over budget was a $1,600. for roof repairs mot the Morris and Hatmaker Villas. No problems with Owner fee collections. We made our semi-annual Insurance in April for $3,993. We renewed a CD for $20,503.27 on May 4^th for 13 months at an interest rate of 2.23%.

Committee Reports:

George skipped to the Action item concerning the roof contract which was the main reason for this meeting. Jim Dailey reported that Jeff does good work. He believed we should take our time on signing a major contract. We should get at least 3 bids, we could get someone else to do the inspections. He said that he wouldn’t sign an open contract with anyone. That we should take Ron’s specs and get a proposal. It was pointed out that we were unable to get anyone to do the work before. We are all grateful for Ron’s effort that he put into this project.

Bob Sharp said that he agreed with Jim. He doesn’t agree with Jim’s contract. He believes that we should write the contract, not the contractor.

Melanie said that no one can guarantee an inspection. Ron stated that Jeff, even thought he doesn’t live here that most of his work is here and that he would be in the area 4 to 5 days a week. Ron said that this would be fine if it were January, but that we will be in Monsoon season before the work can be done if we procrastinate. He feels that this is a good price. He said that Jeff is ready to go as soon as the contract is approved. It was not on the budget because we were not aware of the problem.

Esther made a motion to accept the contract with Jeff Braasch for $4,400.00,q` seconded by Melanie.

George questioned it not being in the budget and Ron said that we can defer the Carriage Lights and use that money for this and that there was also some excess in the Maintenance budget. That we do have the funds available.

A vote was taken to accept the contract and passed three to one. Bob voting no.

George again thanked Ron for all the work he had done.

Landscape: no report

Maintenance: nothing further

Termites. Liz has spent considerable time working with the Morris’s and the exterminating company and contractors concerning the Bee situation at the Morris Villa. She has told the Morris that the removal of the hives is the responsibility of the owner. Liz read a letter that she proposed to send to the Morris’s tomorrow. The Board granted her to send the letter.

Unit Representative: A E-mail was sent to all.

Documents/Rules: None

Social: Esther reported that she had inquired about another Pizza party and was told that we need at least 25 people . We only have around 12 people here in the summer. The group decided to have Happy Hour at the Agave Lounge on the 1^st and 3^rd Wednesdays. Pizza is available then for those who wish it.

Neighborhood Watch: none

Conference Items:

Melanie Neilson made a motion to adjourn at 11:35. Motion passed.

Esther Peabody, Secretary