MINUTES OF SEPTEMBER 18, 2008 BOARD MEETING—NOT APPROVED

The meeting was called to order by the President, George Nersesion at 10:02 with a quorum of Directors present. Mike Hatmaker attending by telephone. There were eight residents present and Jim Daily, representative from HOA #1 Board.

Melanie Neilson made a motion, seconded by Esther Peabody, to approve the Minutes of the May 15^th Board Meeting.

Jim Daily, Board Representative gave an invitation to all Villa Residents to attend the Board Meetings of HOA#1. He stated that at the last meeting the Board approved the purchase of two new ovens. Pizza will soon be available. He also told us that a study of the Reserves has been compiled and we are not in as good of shape as we thought. Our new manager, Scott Deveraux is knowledgeable of Reserve Funds and has made some suggestions in improving them. He said they need candidates for the Board and that he thought the Villas should entertain the idea of promoting a candidate,

President Nersesion reported that our Secretary Jerry Bickel is not well and that Esther Peabody would be acting as Secretary. He also said that he told Jerry that no longer would it be necessary to send out a summary of the Minutes beforehand. From now on just an Unofficial Report will be enough. He reported the Graf Foreclosure sale is to be on October 28, 2008. We have $3,000 due us. Mike Hatmaker stated that Wells Fargo is the Bank of record. George reminded us that we need three candidates for the coming election, and that the new Budget is due in November.

Ron Tuxbury gave the Treasurer’s Report. He stated that we are under budget except for the purchase of the new Termite System. We had to draw on the reserve fund because of this, however it had been planned for. Our overall Financials look good. Mike said he will not be back until mid-November, but will do the Spread Sheet for the Budget there. Ron will send the info to Mike.

COMMITTEE REPORTS

Landscaping—Doris Kling. The good news is that the irrigation system was inspected and it was determined that we do not need a new one at the present time. Landscapes R Us has an increase in prices. Doris has worked with them and has it spread out over an 15-month period. We are starting new plantings, a few at a time. There is a tree down in the common area and she has gotten bids for removal from $350 to $650.

Maintenance—Ron Tuxbury. Flat roof maintenance is all done and paid for. Some areas around the chimneys need to be checked. Sewer blockage bill is not paid yet. One Patio Door glass that was shattered by a golf ball has been repaired. Painting the Units was postponed this year. Some touch-up work on the fence will be done.

Termites—Liz Foreman. Liz has done a survey on individual inside pest control. None does it inside regularly and only four have it done in the garage on a monthly basis. The Centracon Installation was done in May and at least five places have been baited since then. There is a monthly canister inspection.

Document—No report

Unit Rep—No report

Social—No report.

Election—Dal Foreman. They will have a meeting next week. There will be a monthly report from now on until after the election.

OWNER COMMENTS ON AGENDA/ACTION ITEMS: None

ACTION ITEMS:

OLD BUSINESS: Put Neighborhood Watch on Committee Reports monthly. It has not been active since we have no Director as yet. There has been a new sign erected. Liz has handed out decals which people have placed on their doors. For snake removal first call 911 and state it is not an emergency. Fire Dept. will replace Smoke Alarms if we buy them first. They recommend First Alert or Kiddee. Can be purchased at Home Depot.

Air Conditioner dripping, $4,700 damage to Bob Kaucher property. Must keep vents cleaned out. Discussion on different methods.

NEW BUSINESS: Discussion on P.O. Box key and having mail sent to HOA #1. Jerry will continue to get mail at the present time since he is the only one signed to do so.

Forms on computer can’t be downloaded. Melanie will give Esther info to change them.

Gary Kling made a motion to adjourn, seconded by Melanie Neilson.

Esther Peabody, Acting Secretary.

Board of Directors Meeting

May 15, 2008

Board Members Present: George Nersesian, Gary Kling, and Melanie Neilson (telephonic attendance); telephonic attendance by Mike Hatmaker failed due to telephone equipment failures.

Eight residents were in attendance.

The Board received the following committee/officer reports:

In other business, the Board:

Announcements:

Next Board Meeting – Thursday, June 19, 10:00 AM; next Work Session June 10, 2:00 PM.

(Complete Minutes of this meeting will be distributed upon approval by the Board).

SADDLEBROOKE VILLAS ASSOCIATION NO. 20, INC.

Tucson, AZ

The meeting was called to order at 10:02 AM by President George Nersesian, with a quorum of Directors present.

Board Members Present: George Nersesian, Esther Peabody, Mike Hatmaker, and Gary Kling.

Board Members Absent: Melanie Neilson.

Owners Present: Liz and Dal Foreman, Jack Neilson, Bob Kaucher, Helen and Phil Schetky, Ron Tuxbury, Pierre Fabinski, Marv Wycoff, Frank Witkowski, Doris Kling, Chris Costello, Bob Sharp, and Doris and Jerry Bickel.

HOA#1 Representative: None.

MINUTES: The Minutes of the February 18, 2008 Regular Board Meeting were unanimously approved by a motion made by Gary Kling and seconded by Esther Peabody.

REPORT FROM HOA#1 BOARD LIAISON: No report.

PRESIDENT’S REPORT: George Nersesian opened the meeting with a special welcome to Esther Peabody following her recent stay in a local hospital.

TREASURER’S REPORT: Mike Hatmaker reported a March month-end cash balance of $137,317. Because most of the roof repair projects scheduled for this year have already been completed, the Maintenance budget is ahead of planned expenditures for this date.

COMMITTEE REPORTS:

Landscaping – Doris Kling reported that the landscapers have completed the cutback of large plants and have trimmed tree branches away from the tile roofs. A majority of dead and dying plants have now been removed; the remaining plant removal effort will be done as the crew works each weekly section. During the month of April the crew will be applying fertilizer to our plants. To avoid a severe weed problem during the monsoon season, the Committee recommended application of pre-emergent weed chemicals to our landscaped area during the Work Session on April 8. At that time the cost was estimated to be $500. Since the Work Session, Landscapes R Us has revised the estimate to $975. The budget for this year included $1,000 for pre-emergent spray. Consideration of this request will be addressed under Action Item 8b.

The status of the irrigation system has been discussed on several occasions. The Committee believes that a full replacement of the system can be postponed if we proceed with a project to conduct a complete inspection of our existing irrigation system to assure that each plant is receiving an appropriate amount of water, and the faulty tubing and emitters are replaced. It is believed that this inspection/repair will delay a complete system replacement project at least one year, and possibly several years. However, it was noted that there are no guarantees in the amount of time this project will delay a full replacement. At the Work Session on April 8, Landscapes R Us had estimated this project to cost $2,300. Since the Work Session the cost has been revised to $2,600, to include $2,100 labor and $500 in irrigation materials. Mike Hatmaker reported that the budget for this year included $1,400 for irrigation maintenance/repairs. Consideration of this request will be addressed under Action Item 8c.

Maintenance – Ron Tuxbury reported that most of the roof repairs scheduled for this year have been completed. A total of eight flat patio roofs have been resurfaced. In conjunction with the patio roof repair, numerous fascia boards were repaired, and several minor tile repairs were completed. An additional tile repair effort is still needed at Lot 32. It was reported that Owners should inspect the landscaped area around their villa for loose nails that are routinely dropped/discarded by the repair crews.

Termites – Liz Foreman reported that during the recent inside/outside termite inspection, nine infestations were discovered. Treatment is scheduled for April 18. Recent termite activity, both outside and inside our villas, indicates the need to progress to a new termite treatment system. A detailed discussion of available systems was presented by Northwest Exterminating during the Work Session on April 8. The options considered include Sentricon which is a termite colony elimination system, and Premise, a liquid termite elimination system. The Committee is developing detailed information on individual companies and the associated pricing, and this will be a major topic at the next Board Work Session.

Documents/Rules/ALC – No report.

Unit Rep – Chris Costello reported that the next Unit Golf Tournament will be held on Saturday, May 24, with tee times scheduled for 12:00 noon. Each Unit needs to field six golfers, the cost to enter is $30 per golfer, to include prizes and dinner. Non-golfers may join the dinner at a cost of $20. Unit 20 participants should contact Chris or Audrey.

Social – Liz Foreman gave special thanks to Pierre and Noreen Fabinski for conducting a very successful potluck supper on April 5 in the Activity Center.

OWNER COMMENTS ON AGENDA/ACTION ITEMS: None.

ACTION ITEMS:

Emergency Notification Forms – Liz Foreman reported that all Forms have now been returned, and requested authorization to distribute a complete set to all Board Members and Committee Chairs, with the exception of Elections, Finance, Social, and Publicity. Liz estimates the cost for reproduction to be $40. It was suggested that the HOA#1 office be requested to conduct the repro effort at no cost to the Villas. It was moved by Gary Kling and seconded by Mike Hatmaker, that the Emergency Notification Forms be copied and distributed as requested, and that the Villas cover any cost of reproduction that is not covered by HOA#1. The motion carried unanimously.

Pre-Emergent Weed Spray – With reference to the discussion held during the earlier Landscape Committee report, it was moved by Esther Peabody and seconded by Gary Kling that the pre-emergent weed spray be approved at a cost of $975. The motion carried unanimously.

Irrigation System Check – In consideration of the discussion held during the earlier Landscape Committee report, it was moved by Gary Kling and seconded by Mike Hatmaker, that the complete inspection of the irrigation system, to assure that each plant is receiving an appropriate amount of water, and the faulty tubing and emitters are replaced, be approved, using $1,400 included in the 2008 budget for Irrigation Maintenance/Repairs, and an additional $1,200 of non-budgeted funds. The motion carried unanimously.

Carriage Light Replacement – A request to rehabilitate or replace our carriage lights was discussed at the February and April Work Sessions, and during the February Board Meeting. During these discussions it was concluded that rehabilitation is probably not a practical option. The cost to replace all carriage lights with a light fixture similar to those installed in the Villas in HOA#2, has been estimated to be $3,500. Since funds for this project have not been included in the 2008 budget, and the costs for our high-priority termite system, and potential irrigation replacement project, have not been finalized, it was agreed that further consideration of this project should be deferred to the 2009 budget preparation process.

OLD BUSINESS:

Neighborhood Watch – Liz Foreman reported that on February 19, eighteen Board Members and Villa Owners met with Jack Hacking and Lt. Tami Villar of the Pinal County Sheriff’s Office, to review the Neighborhood Watch Program. It was a very informative meeting. The final Neighborhood Watch Meeting will be held for members of the Villas Neighborhood Watch Committee on Friday, April 25 at 1:00 PM, in Coyote Room North.

New Owner Information Packet – George Nersesian, Audrey Costello, and Liz Foreman have developed a new Owner Information Packet that consolidates Villa and Unit Rep information. Content of the packet was reviewed. The approximate cost for each folder, clamp, and reproduction is estimated to be about $10 per copy, and Liz will request authorization for this project at the next Board Meeting. The importance of distributing information to all realtors with listings on East Wind Ridge Circle, was stressed.

NEW BUSINESS: None.

QUESTIONS/COMMENTS FROM AUDIENCE: The need to have the next Work Session before numerous snow birds leave SaddleBrooke was discussed. George requested that Jerry meet with the HOA#1 Room Scheduler and attempt to move the Work Session from Tuesday, May 6, to Tuesday, April 29.

ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned at 11:40 AM by a motion made by Gary Kling, seconded by Mike Hatmaker, and unanimously carried.

The next Board of Directors Meeting will be at 10:00 AM Thursday, May 15, 2008 in the HOA#1 Board Room.

____________________________

Gerald Bickel, Board Secretary

Tucson, AZ

The meeting was called to order at 10:56 AM by President George Nersesian, with a quorum of Directors present.

Board Members Present: George Nersesian, Esther Peabody, Melanie Neilson, Mike Hatmaker, and Gary Kling.

Board Members Absent: None.

Owners Present: Liz and Dal Foreman, Jack Neilson, Bob Kaucher, Ed Sand, Ruby Okada, Connie Witkowski, Doris Kling, Mary Anne Butler, Chris Costello, Bob Sharp, and Doris and Jerry Bickel.

HOA#1 Representative: Gary Sprouse.

MINUTES: The Minutes of the January 17, 2008 Regular Board Meeting were unanimously approved by a motion made by Gary Kling and seconded by Melanie Neilson.

REPORT FROM HOA#1 BOARD LIAISON: Gary Sprouse reported that Jim Daily, HOA#1 Board Liaison to the Villas, was unable to attend today’s meeting. Gary reminded Owners that the HOA#1 Board will be holding a Work Session tomorrow in the Activity Center, and the Board is encouraging input from Homeowners on all aspects of HOA#1 activities. He then gave a very informative report on high priority studies and activities currently being pursued by the Board of Directors.

PRESIDENT’S REPORT: George Nersesian reported that on March 19 and 20 SaddleBrooke Boulevard will be closed from Ridgeview Boulevard to the Clubhouse for seal coating. The gate located in the west turnaround will be opened for anyone needing to enter or leave the Villas, however, it would be advisable for Owners to leave their vehicles in other parking areas during this period. Updated reports will be issued with advice on alternative parking areas to be used. Liz Foreman also reminded Owners of the Pinal County Growth Plan presentation in the Desertview Theater on February 27, at 6:00 PM.

TREASURER’S REPORT: None.

COMMITTEE REPORTS:

Landscaping – Doris Kling reported that the committee has been working with villa owners to obtain input concerning plant removal, trimming, and possible plant replacements. A meeting was held on January 29 with Josh McPheron of Landscapes R Us, and during that time an in-depth review was made of each lot in the northwest section, and the west parking area. Another committee meeting, with Josh, is scheduled for Thursday, February 21 at 2:30 PM.

Maintenance – Gary Kling reported that a window broken by an errant golf ball at Lot 15 has been replaced. Sunburst Roofing has lost several members of their SaddleBrooke work crew and this has caused the postponement of work on our flat patio roofs. The committee is continuing to work on the outdoor carriage light project, that will be discussed under New Business.

Termites – Liz Foreman reported that volunteers inspected the outside of all 40 villas and no tunnels were found. Liz thanked the Snow Eagles for their help in the termite inspections, and the Landscape Committee for their continual removal of plants along the stem walls.

Documents/Rules/ALC – Jerry Bickel reported that since our last meeting he and Dal Foreman met with two members of the HOA#2 ALC, to review and discuss their experiences with their satellite dish antenna rule. At the conclusion of the meeting they gave to us a dish antenna and signal strength meter for our use in managing our dish antenna rule. The equipment was then tested at several locations in the Villas, and it is now available to use in our program.

Unit Rep – No report.

Social – Melanie Neilson reported that the Committee is organized and active and has prepared, and distributed a calendar of activities through April. The Committee has ten members and they will be planning other activities for the remainder of the year.

OWNER COMMENTS ON AGENDA/ACTION ITEMS: None

ACTION ITEMS:

Appoint Committees – Committee Chairs for 2008 were approved by the Board during the January meeting, and the Chairs were directed to present committee members at the February meeting. Since the January Meeting, a change was made to the Chair of the Maintenance Committee, as shown below. The following committees were unanimously approved by a motion made by Melanie Neilson and seconded by Gary Kling:

Finance – Mike Hatmaker (Chair), Ron Tuxbury, Marv Wycoff.

Landscape – Doris Kling (Chair), Melanie Neilson, Sylvia Wilson, Penny Rauzi, Pierre Fabinski, Bob Sharp, Marvin Wycoff.

Maintenance – Ron Tuxbury (Chair), TBD (Co-Chair), Melanie Neilson, Paul Butler, Mike Hatmaker, Gary Kling, Bob Sharp, Peter Ster, Marv Wycoff, Chris Costello.

Termites – Liz Foreman (Chair), Mary Ellen Kaucher, Penny Rauzi, Paul Butler, Dal Foreman, Mike Hatmaker, Dennis Hill; team of volunteer inspectors – Jack and Melanie Neilson, Dick and Brenda Robertson, George Nersesian, Mike Hatmaker, Ruby Okada, Doris and Gary Kling, Ron Tuxbury, Frank Witkowski, Kathy Fox, Paul Butler, Robert Gilmour, Pierre and Noreen Fabinski, Marv Wycoff, Jerry and Doris Bickel, Robert Sharp, Sylvia Wilson, Audrey Costello, John Hanle, Dallas and Liz Foreman, Robert Kaucher, Dennis and Marcia Hill, Esther Peabody, Peter Ster, and Penny Rauzi.

Documents – Jerry Bickel (Chair), Esther Peabody, Melanie Neilson, Dal Foreman, Ron Tuxbury.

Unit Rep – Audrey Costello, Sylvia Wilson.

Social – Melanie Neilson (Chair), Doris Bickel, Noreen Fabinski, Liz Foreman, Marcia Hill, Doris Kling, Ruby Okada, Esther Peabody, Brenda Robertson, Connie Witkowski.

Elections – Dal Foreman (Chair), Melanie Neilson, Sylvia Wilson, Jerry Bickel, Ron Tuxbury.

OLD BUSINESS: None.

NEW BUSINESS:

Carriage Light Project – The Maintenance Committee brought up this non-budgeted item for discussion. After 11 years, some lights are tarnished and falling apart. A sub-committee headed by Chris Costello, Melanie Neilson, and Ron Tuxbury reviewed several options for refurbishing or replacing the lights. Refurbishing does not appear to be a practical option. The committee has received two quotes for replacement of all carriage lights in the villas. Replacement by Haskins Electric, using lights similar to those installed in the Villas in HOA#2, would cost approximately $3,500. A cost estimate has also been prepared using a similar light fixture purchased from Home Depot, and the installed cost would be approximately $3,300. The Home Depot fixture was passed around the room. Owners were encouraged to visit the HOA#2 Villas at night and observe their lights, and an attempt will be made to connect the demo light to electricity some night in our Villa area. Concern was expressed regarding the amount of light the fixture will transmit out into the street. George requested the committee make a recommendation at the next Work Session, on March 11, in order that the Board may decide whether to consider this non-budgeted item for formal approval.

QUESTIONS/COMMENTS FROM AUDIENCE: None.

ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned at 12:25 PM by a motion made by Esther Peabody, seconded by Melanie Neilson, and unanimously carried.

The next Board of Directors Meeting will be at 10:00 AM Thursday, March 20, 2008 in the Javelina Room.

____________________________

Gerald Bickel, Board Secretary

Tucson, AZ

MINUTES OF THE ANNUAL MEETING OF FEBRUARY 19, 2007

SADDLEBROOKE VILLAS ASSOCIATION NO. 20, INC.

Tucson, AZ